Your AML files need to be FCA-ready defensible current documented
FCA supervision is coming for accountancy firms. Keep existing-client AML records structured, documented, and supervision-ready without the admin burden.
Built around MLR 2017, POCA 2002, and CCAB AMLGAS guidance. Relevant to all 23 current AML supervisors ahead of the FCA transition
FREE REPORT
The FCA is replacing your AML supervisor
Our free report for small accountancy firms covers what's changing, who's affected, key timelines, and exactly what to do now.
Single supervisor
The FCA replaces 22 professional body supervisors and HMRC.
High-risk sector
Payroll, bookkeeping, and tax advice are all officially classified high risk.
Tougher standards
Controls must work in practice, not just exist on paper.
2028/29 deadline
A phased transition is expected. This report covers what to do now.
Most firms know AML matters. The problem is what comes after.
The FCA regulates the UK's largest banks and institutions. When it takes over AML supervision of small accountancy practices, it brings those same standards, applied to firms with no compliance team or budget, and an owner already stretched across every role in the business.
The burden isn't just doing the work. It's never knowing if what you've done is sufficient. How much rationale is enough? What would a reviewer actually expect to see? How do you justify a decision made six months ago when the files are sparse and the memory has faded?
Most tools solve client onboarding. Nobody solves what comes after: when a periodic review is due, when something changes, when you need to show a supervisor exactly what you considered, what you concluded, and why. That's where firms are left on their own.
The reality for most small firms is some guidance here, a template there, a spreadsheet somewhere else: held together by owner effort and memory. It works until it doesn't. It never looks defensible when a supervisor looks closely, and by the time they ask to see the file, it's already too late.
Every hour spent on AML admin is an hour not billing a client. For a sole practitioner or small firm owner, recurring CDD reviews and AML record work are not just compliance burdens; they are direct costs to the business, unpredictable and difficult to manage without the right structure.
Even with guidance, templates, and software, the owner still has to decide what changed, what matters, what's enough, and how to justify it later. No existing tools take that burden away; they just add more to read before you're left to figure it out yourself.
AML change events
handled step by step
New director? Ownership changed? Evidentia guides you through exactly what to review and record for each type of change — so nothing gets missed and every decision is properly documented.
Defensible rationale
without the blank page
Evidentia prompts you to capture what you considered, what you concluded, and why — then helps you write it concisely using sentence starters and reusable rationale patterns. No more staring at a blank page wondering what to write.
Defensible rationale
without the blank page
Evidentia prompts you to capture what you considered, what you concluded, and why — then helps you write it concisely using sentence starters and reusable rationale patterns. No more staring at a blank page wondering what to write.
Open AML issues that can't quietly disappear
Any unresolved AML issue or follow-up item stays visible inside the record until it's formally documented and closed. There's no way to mark a record complete while something is still outstanding. Every resolution is recorded and visible.
Everything due and unresolved in one place
One dashboard shows overdue reviews, records in progress, records awaiting follow-up, and open AML issues across every client you've added to Evidentia. No spreadsheets. No memory. No surprises before a supervisory review.
An inspection-ready
review file at the click of a button
When a supervisor asks to see your AML records, Evidentia generates a clean supervisory review file for any client — chronology of every review, recorded outcomes, rationale notes, and current status. Everything a reviewer needs, packaged and ready.
Early access
Want launch updates and early-user pricing?
Join the waitlist for early access to Evidentia’s AML review workspace for small UK accountancy firms.
Join the waitlist →THE OBLIGATIONS YOU ALREADY CARRY
Built around the review, the record, the rationale
Ongoing monitoring. Up-to-date records. Defensible reasoning. These are the words the regulations use — and the words Evidentia is shaped around.
Lightweight by design. Serious when supervision comes calling.
Evidentia works alongside your existing setup
Evidentia isn't practice management software. It's a focused AML workspace you use when a review is due or something changes. Add your clients once, then pick it up at the moments that matter.
How it works
The AML review done properly, every time
Whether it's a periodic review or a change in circumstances, Evidentia walks you through the same structured process, from trigger to file-ready record.
01
The trigger
A periodic review is due, or the client's circumstances change. Start the record — the flow shapes itself around the reason.
02
The thinking
Structured prompts and wording support help you work through it and capture concise, defensible rationale as you go.
03
The loose ends
Open issues and follow-up items stay tied to the record until they're resolved. Nothing falls through the cracks.
04
The record
Export a file-ready record for the client file. Client chronology stays inside Evidentia for the next review or supervisory audit.
Why we built Evidentia
The regulations don't scale down.
So we built something that does.
UK AML obligations don't distinguish between an institution with a compliance department and a sole practitioner with five staff. The Money Laundering Regulations apply the same way. The FCA, taking over supervision by 2028/29, will demand even stricter standards.
The market built tools for onboarding. Nobody solved what comes after: when a periodic review falls due, when a client's circumstances change, when a supervisor asks to see the file and you're relying on memory, a spreadsheet, and a Word document you last touched eight months ago.
We built Evidentia to close that gap, shaped by evidence-based research, existing AML regulations, supervisory guidance, and the practical realities of ongoing AML monitoring and record keeping in small firms.
FAQs
Common questions about Evidentia
Clear answers on what Evidentia does, who it is for, and how it supports ongoing monitoring, CDD refresh, and review-ready AML records.
Evidentia is in final testing and refinement ahead of general launch. Waitlist members will receive early access first. Join now to secure your place and be notified the moment access opens.
Evidentia is built for small accountancy firms without dedicated compliance teams, where AML responsibility sits directly with the owner, principal, partner, or one overstretched senior person.
It's not for large firms with in-house compliance departments, onboarding-focused workflows, or anyone looking for a full AML platform. It's designed to solve one specific burden: keeping existing-client AML records current, documented, and defensible over time.
Practice management modules and professional body templates mostly give you starting points: an onboarding form, a risk assessment template, or a checklist. Evidentia is built for what comes after: the periodic review, AML change event, rationale, and a defensible record a supervisor can actually follow.
It's also not a full AML platform or a second client database. It sits alongside your existing setup and activates at the specific moments the burden hits hardest: when a review falls due, when something changes, or when you need to show a supervisor exactly what was considered and why.
No. Evidentia sits alongside your existing setup. Your practice management software, ID checks, spreadsheets, and client files stay exactly where they are. You add a client to Evidentia only when you need to start that client's first AML review record. There's nothing to migrate, no duplicate database to maintain, and no pressure to load every client on day one.
You start a record when an AML review is due or something changes. Evidentia shapes the flow around the specific periodic review, change event, or other AML update, and guides you through structured prompts covering what you reviewed, what changed, what you concluded, and why.
You capture concise rationale (with wording support if you want it), link any evidence you relied on, and record any open issues or follow-up items. When the record is review-ready, Evidentia generates a clean file-ready record you can save to the client file. The chronology stays inside Evidentia for the next review or a supervisory audit.
Every firm that joins Evidentia receives a one-to-one onboarding session before they start. We walk you through the product, make sure your first review record is set up correctly, and answer any questions specific to how your firm works. There's no getting dropped into a system and left to figure it out.
The product is also designed to be lightweight and easy to use; most users work through their first review record within the first session.
Evidentia is built directly around the obligations that apply to AML-supervised UK accountancy firms, specifically the Money Laundering Regulations 2017, POCA 2002, and the CCAB Anti-Money Laundering Guidance for the Accountancy Sector, which is the HM Treasury-approved guidance your supervisor uses to assess compliance.
Every workflow, prompt, and record structure in the product traces back to a specific regulatory obligation. It is also grounded in peer-reviewed academic research in money laundering regulations and financial crime.
Yes, and it's specifically built with that transition in mind. Evidentia is structured around the underlying legal obligations that will apply under FCA supervision: the Money Laundering Regulations 2017, POCA 2002, and the CCAB Anti-Money Laundering Guidance for the Accountancy Sector. These are the same obligations the FCA will use as its benchmark when it takes over from professional body supervisors by 2028/29.
The FCA brings significantly higher supervisory expectations than most accountancy firms are currently used to. It will expect firms to demonstrate that their ongoing monitoring is structured, documented, and defensible, not just that policies exist on paper.
Evidentia is built precisely for that standard: every review record, rationale note, and chronology is designed to be something you could show a supervisor with confidence.
If your AML records are review-ready for today's supervisor, they'll be review-ready for the FCA.
Evidentia is entirely web-based. There's nothing to download or install. You access it through any modern browser on a desktop, laptop, or tablet. No IT setup required.
